Present Projects

1. Admissions Portal - University provide an online admission portal to the students who wish to join our courses. This project is a single window system covers online allotment process and admission at the affiliated college side. This web portal provides admission related facilities across various Under Graduate, Post-graduate, CSS, BEd and MEd courses offered by the University in the affiliated colleges. This portal provides complete admission process round the clock. This portal reduces the effort of students as well as colleges in the admission process. Applicants can register their desired college-course options along with their personal and academic details. This portal is transparent, robust and reliable.

2. Examinations Portal - This is an official portal for examination wing. It is useful for Students, Colleges and University staff. Through this portal all the examination related task of the University of Kerala can be performed online, such as : Enrolment, Exam Registration, Verification, Hallticket generation, viewing Nominal Roll, Class attendance ,CA mark entry, CA mark verification, Exam attendance entry etc.

3. Examinations Software

CBCSS, PG, BEd., BTech.

As the demand of computerization increased, the University started the computerization of its regular activities from the year 2001 onwards. The examination computerization activities began by computerizing the degree preparation process by automating the process using custom built degree management software. University issues special hologram embedded degree forms with several visible and hidden security features and Computer Centre manages the system since its beginning from the year 2001.

Second phase in examination computerization was the computerization of tabulation works. Tabulation sections of all examinations of the University make use of custom made software developed by Computer Centre. All the examinations in our University are computerized. The different features available in the software include facility for online marks entry, Web based hall tickets generation, online result availability etc. Traditional way of sending hall tickets to colleges from the University was discarded for almost all courses. All restructured courses with vocational courses exams are also computerized. The process of computerisation of CBCS examinations are moving fast. Fully Web-enabled, online Continuous Assessment (CA) and End Semester Assessment (ESA) mark entry system is introduced for different courses. In addition, registration to different University examinations is now done in online way. Presently around 2 lakhs of students are using this facility.

4. e-Goverance and Information hub

The University has many campuses, mainly administrative campus at Palayam and departments at Kariavattom. There are many distant campus units like Unversity study centres, UITs, B.Ed. centres etc. Major functions of the University are concentrating on its functional units or building blocks. These blocks are Administration, Academic, Examination, Planning and Finance divisions. Presently activities of the University are in partial computerised State and face many challenges in the information gathering. The computerisation of each building block with self-communication and intercommunication melts the delay of process and communication gaps. A total information-processing database within the building block reduces time consumption and administrative delay for their users. This builds a cost effective runway between the building blocks of our University. The solution to this problem is an Intranet Information service to the staff, students and public who is a well-wisher of the University activities.

5. Research Portal - University of Kerala has many teaching departments, affiliated colleges and research centres in different locations. There are many researchers doing their Ph.D. at these centres. Our University produces 200 - 250 Ph. D. per year in various disciplines. The growth of research in the Kerala University is moving fast. In the coming years the number of Ph.D. submission will increase. Now we are facing the quality of Research and its supporting activities. Number of administrative staff will not increase based on such requirements. Presently each registration takes more than six months in average. So a revamping is highly essential in our Research sections. There is two-step process for a student when he/she is undergoing Ph.D. First, registration process and second, submission process. The registration processes include application process, initial registration and doctoral committee meeting. The submission processes include synopsis and thesis submission. During these periods, work should be monitored, because the student is availing research facilities, scholarships, publication fee etc. Therefore, a continuous monitoring of a student\92s is essential. The computerised solution will give much faster and efficient dimensions in the Research activities.

6. Placement Portal

7. Wi-Fi Campus

The purpose of the Wi-Fi network is to help students in both the campuses to connect to the Internet & Intranet through wireless network from anywhere inside the university campus and able to access the information in a secured manner. University employees, students, and guests will have shared access to wireless network resources to support the University's mission of teaching, research, and outreach. Those who wish to connect to the campus network with a laptop or other wireless device can use the wireless network infrastructure that is owned by and centrally managed by Computer Centre.

8. Integrated Information System

Kerala University Computer Centre has developed an Integrated Information System linking Colleges and University, Head Quarters. It facilitates the creation of a repository of data of students and teachers of all Colleges affiliated to it. The data base of the new system will have details of all the teachers and students of all colleges from 2009 admission onwards. Routine reports to be prepared by College Office and teachers can be generated from the data base in suitable formats. Bookkeeping in the conventional methods can be avoided in due course. If hard copies of important information are needed, print out of the same can be taken from this Integrated Information System linking Colleges and University. IT enabling of routine administrative functions of Colleges can also be done using the system. Colleges can not only upgrade the quality of their office work but also send information relevant to University with no extra effort, by the click of a button.

9. Computerised Syndicate minutes preparation

Our computerization in the University of Kerala has been hi-tech as well as hi-touch. Presently the minutes of the syndicate meeting is signed / published after a couple of days. This may leads to a slow process of orders generation and decision making. If the syndicate / senate meeting agenda processing and meeting is computerised, the minutes can prepare as fast as possible.

10. Digitization and archival of records

University of Kerala wishes to digitize and archive the large pool of documents that it has accrued over the past 75 years of its existence. The project is tendered and presently operating. The work is monitored by the Technical officer, Computer Centre. This project is a milestone in the University.

11. Online Revaluation Process

The University of Kerala presently offers revaluation of examination papers after publishing the results for UG courses. After publishing the results, the candidate can obtain their marks from the University Examination portal. The candidate can apply for revaluation through the portal within the last date prescribed for the same. The evaluator on login can see the list of papers assigned for revaluation. The candidate can download the revaluation result from the Examination portal. The revised revaluation change memo can be forwarded to the candidate duly endorsed by the officials concerned.

12. Computerisation of SDC

University of Kerala have a Student Discipline Council (SDC) for the advice of student's activities. Major role of this council include give proper counselling to the students those who are felt in examination malpractices. In this system procedures are very fast enough to helps the students and University staff.

13. Teachers Index Database

Computer Centre implemented a new facility to the examination branch for efficient evaluation process. It is a single window system that gives an online staff index database which helps the examination and question paper setting process. Presently, the database grows with the affiliated college teachers details.

14. Online Question paper

To automate question paper preparation and distribution to the examination centres, Computer centre introduce a new system for our University. In our examinations site we have teacher's index card which include the details of teaching staffs of all the Colleges of Kerala University. This will help to facilitate easier identification of question paper setters than existing system. University can prepare question paper and keep in a secured manner. Then the principals of examination centres can download question paper in the time allotted by University.

15. Online Question Bank

University has already started a platform for online question bank facility for students and staff. First phase is CSS question bank preparation followed by the question bank of affiliated colleges. Through this portal any one can submit their questions. After the verification the questions are uploaded and useful for students.

16. FTRP

The University of Kerala is up to a Mission to streamline the valuation procedure, both academic and administrative, for a timely publication of results fixing the target as within a minimum period of 45 days from the last day of examination, in order to ensure the proper academic calendar in the best interest of the student community.

The initial phase of the project will start by the end of exam registration process. The number of candidates appearing for the exam will be known at this stage. Using this information the Valuation Plan schedule can be made. This gives a clear idea of the number of examiners, total no of script to be valued by each teacher, no. of days required for completion of valuation by each teacher if the scripts are distributed as per the existing pattern of distribution of answer scripts for valuation per day. The plan schedule will be made available to all the branches involved in the valuation process starting from the Collection Unit , False Numbering unit, Camp Wing, Tabulation Section and also the Principals of all concerned affiliated colleges.

Past Projects

1. Human Resource Management System

Development of a Human Resource Management System was almost completed during 2008. The system facilitates online presentation of salary bills, online printing of pay slips etc. along with provisions for other essential outputs related to a payroll system. The hierarchical organization structure of the University has been linked to the HRM system in such a way that responsibilities and authorities of each individual employee are well defined and online transfer and postings are enabled. In fact this is designed as one of the modules of the E-governance System of the University.

2. SAGE - System for Automated Governance of Examinations

The efficiency and exactitude in carrying out the administrative work associated with the conduct of examinations hold a University in high esteem. This is more relevant in the case of Universities which have large number of colleges affiliated to them. Though many IT firms have come forward with digital solutions for the governance part of University Examinations, most of them failed to prove well-tailored to the user's requirements. Moreover, the fast changing regulations and schemes increase the frequency of software maintenance with its own cost implications. There are mainly two reasons for this (i) as a marketing strategy, the IT firms try to provide solutions which are exactly similar to the manual way of doing the work (ii) design of new models protecting academic interests can be perfected only with the involvement and whole-hearted support of academicians.

A System for Automated Governance of Examinations (SAGE) has been developed by the Computer Centre of University of Kerala for the complete automation of all stages of the administrative part of examinations. The procedure for the governance of examinations has been thoroughly revamped and simplified, based on a model, which numerically represents all the examination-related events of this century. New procedures for all the stages from course design to issue of degree certificates have been prescribed and digital solutions provided. Using the new business model, the system ensures exactitude and timeliness in examination governance. The contributions of IT during the last two decades have been fully utilized for all stages viz. the realization of on-line registration to on-line delivery of mark sheets. The provision given for recruiting agencies to verify the genuineness of University degrees on internet and the instantaneous progress reports made available to the students are the features of this system. All the sections of the examination wing have been made "pen less". Statistically significant observations on awarding internal assessment marks are also made. The solution is so general that it can be used for any course by any University. The system has been in use for the last 5 years for the IT-enabling of all the major examinations of University of Kerala. The number of grievances coming to the examination sections has been drastically brought down. The labour productivity has increased to nearly 3 times after the installation of this system.

3. SWEET - System for Web-enabled Exam Transcations

University Computer Centre has developed a new software for facilitating web-enabled transactions and communications between University and affiliated colleges. The system is named, SWEET (System for Web- enabled Exam Transactions). The new web portal accessible from the home page of University site has the URL, htpp:// SWEET has the following facilities.

  • Web based on-line registration with e-payment.
  • Web based on-line issue of hall tickets & nominal rolls.
  • Web based on-line entry of attendance data by college authorities.
  • Web based on-line entry of internal assessment marks by college authorities.
  • Web based on-line entry of marks in Centralized Valuation camps by University staff or teachers .
  • Web based on-line delivery of subject- wise results.
  • Web based on-line delivery of mark lists.
  • Web based on-line submission of applications for revaluation or scrutiny.
  • Web based on-line submission of applications for provisional certificates, degree certificates or official transcripts.
  • Web based on-line delivery of official transcripts.
  • Web based on-line verification of genuineness of degree certificates.
4. DESK - Digitized Enquiry System Kerala

Research supervisors under University of Kerala can file all the relevant information related to research to the website using this software. Access is password restricted. They can update the information as and when required. This system gives the following facilities/information through the web site in interactive mode.

  • Details of research work going on in the University with names of topic, research scholar, supervisor etc.are made accessible to the academic community..
  • Number and names of Research Guides in each faculty and their areas of interest .
  • Details of degrees of other Universities recognized by University of Kerala .
  • Nature and conditions of recognition (whether for higher studies only , for appointment only etc) .
  • Fee details, last dates, procedure for applying etc. for various services from the University.
  • Procedure for getting certificates, address to which applications are to be sent, fee amount etc.
5. HRM - Human Resource Management System

Development of a Human Resource Management System was almost completed during 2008. The system facilitates online presentation of salary bills, online printing of pay slips etc. along with provisions for other essential outputs related to a payroll system. The hierarchical organization structure of the University has been linked to the HRM system in such a way that responsibilities and authorities of each individual employee are well defined and online transfer and postings are enabled. In fact this is designed as one of the modules of the E-governance System of the University.

6. SAME - System for Automated Monitoring of Examinations

The University Computer Centre has designed a system for the automated scheduling and monitoring of examinations. The software being developed by the Computer Centre will automatically schedule examinations. It will also assist the examination wing in appointing the question paper setters and examiners for various examinations conducted by the University. It can also automate the functions of revaluation section of the examination wing. The successful installation of the system will lessen the time lag and other difficulties in announcing examination results. Improvement in quality of valuation is the main objective of this project.

Present Scenario
  • The Examination Wing of the University organizes and conducts all examinations.
  • The scheduling of about 5,000 examinations per year is done manually.
  • Prepares a panel of question paper setters. There is difficulty in finding suitable teachers for setting question papers. Some eligible experts are overlooked. Sometimes experts in the relevant area cannot be identified for preparing question papers.
  • Examiners are appointed manually for each subject considering their availability and expertise. Some teachers may not be assigned valuation work while some others are overloaded since there exists no method to distribute the work uniformly. It is often difficult to ensure that the scripts are evaluated by experts in the respective areas.
  • The delay in identifying examiners may ultimately lead to the delay in the publishing of results.
  • Non-uniformity in evaluation leads to wide variation in marks awarded.
  • In the revaluation section, considerable amount of time is spent for identifying the original examiner of the scripts. Also, wide variation in valuation marks makes revaluation a never ending process.
  • A large number of communications have to be sent to question papers setters and examiners. The preparation of these letters and sending them by post consume considerable time.
Objectives of the project
  • To automate the scheduling of examination-related events.
  • To facilitate easier identification of question paper setters.
  • To provide a more rational method for the appointment of examiners.
  • To automate the selection of examiners for revaluation.
  • To ascertain on-line the availability of teachers on the proposed valuation dates.
  • To provide on-line monitoring of the workload of examiners.
  • To automate the scheduling of practical examinations considering the availability of examiners.
  • To give digital communications to examiners and question paper setters.
7. SASE - Semi Automated System for Examinations

SAGE is fully automated system build on a numeric model, designed as a result of the business process reengineering of the examination wing of the University. But there are courses for which the scope of business process reengineering is not attempted either due to number of students being less, or due to other reasons. A semi automated system has been developed for such courses. The major differences between SAGE and Semi automated system are given below. Characteristics

Characteristics Second Approach Third Approach
Certificates and mark sheets A few documents like mark lists, tabulation sheets etc. are computer printed All certificates and sheets like mark lists, tabulation sheets etc. are computer printed. (pen less office)
Communication to teachers Some communications are computer printed All communications to teachers are computer printed
Eligibility of a candidate for registration to examinations Eligibility conditions will not be verified with the help of computers Eligibility for registration ascertained by computer for each appearance (relevant for avoiding litigation)
Modification of marks Marks can be easily modified at any time by the concerned sections Marks can be easily modified only with the concurrence of an officer authorized by Controller of Examinations
Preparation of moderation statistics Preparation of moderation statistics is a cumbersome job Done by computer
Awarding of moderation marks Moderation marks eligible for each candidate is entered through key board. Interpretation of minutes and regulation may vary from section to section Moderation marks eligible for each candidate is assessed and awarded by Computer. There is uniformity in implementation. Interpretation of minutes and regulation doesn't vary from section to section
Human involvement in awarding moderation marks Pass/fail status of each subject in previous appearance can be seen on the screen and suitable decisions can be taken. No human involvement in awarding moderation marks. Computer will do it as per rules, and considering the pass/fail status in previous appearance
Pass/fail status of a student Decision about whether a student has passed in a paper or group or semester or course is taken by human being (Assistant or Section officer) Computer decides whether a student has passed in a paper or group or semester or course
Consolidation of results From among the different marks displayed on the screen, relevant marks to be carried over/consolidated will be selected by the Assistant depending on his knowledge about the regulation and guidelines. Carrying over of marks and final consolidation of results at the time of completion of the course are done by the computer, based on its knowledge about regulations and rules conveyed through intelligent programming
Assistants have discretion to apply the rules and regulations. If regulations related to a course are incomplete or incorrect or ambiguous, the Assistant applies his discretion System will accept the regulation only if it is complete, consistent and unambiguous. Assistant will not have discretion to apply the rules and regulations.
Delay in revaluation Revaluation section forwards the marks after revaluation to tabulation section and the latter section feeds the mark to the computer and human being decides new mark with the relevant moderation Revaluation related work of tabulation section is faster and simpler, as computer determines the new mark with moderation
Measure of quality control Measure of quality control is difficult. Major lapses will be rectified without any attempt to avoid the lapses in future Measure of quality control is possible. Major lapses will be rectified after taking precautions to avoid those errors in future
Rationalization of course structure or regulations No motivation to rationalize course structure or regulations. The 500 or more courses will continue to follow as many number of structures and regulations, eating into the overall efficiency of examination system Globally accepted course design style will be evolved through rationalization and standardization. Attempts will be made to categorize the courses based on computers.
Utilization of man power Labour productivity can be improved to 1.5 times Labour productivity can be enhanced to 3 times
Management Information System Development of MIS is difficult Development of MIS is easier